We are excited about having you at SLC! This guide is designed to give you all the information you need to plan a successful trip to camp. Please take some time to explore all the information, and feel free to contact us if you have any questions!

2023 Dates:

Week 1: May 29 - June 2
Week 2: June 5 - June 9
Week 3: June 12 - June 16
Week 4: June 19 - June 23
Week 5: June 26 - June 30

2023 Student & Advisor Registration Rates:

Students: $220
Advisors: $220

2023 Advisor Children Registration Rates:

Ages 3 and Under: Free
Ages 4-10: $110
Ages 11 and Up: $220

2023 Deposit:
$110 per student

Advisors: We will NOT be offering the 1 free advisor per 10 students. All advisors are asked to pay the full price of $220. 

Advisor Children: Children 3 and under are free. Children of advisors ages 4 - 10 may receive the reduced rate of $110 only if they are not FFA or FCCLA members. Children of advisors ages 11 and up will be asked to pay the full price of $220. They will not be allowed to compete in "Team of the Week" competitions during the week.

Chaperone Special: 1 Free chaperone is permitted per chapter registration for non-advisor adult chaperones (such as a parent) that are needed to supervise a gender of students if there is not an advisor for both genders. The chaperone must stay in the cabin with students to qualify. All chaperones must be at least 21 years of age. They must be approved by your school administration and follow your school's chaperone policies. Chaperones must sign the Advisor Expectations form and follow all camp policies.

*Please Note: Bus Drivers will continue to receive a free registration. 

When money is due: The deposit per student is required to register. Deposit must be received within two weeks of online registration form submission. Balance is due upon arrival at camp.

Members: Any dues-paid member of your FFA or FCCLA Chapter who you believe will be a good representative of your chapter and school. All students must attend with their chapter - no individual registrations are accepted. 

IMPORTANT NOTE: By registering students you agree: 

(1) You will send a deposit for the number of students you register. If you send a deposit for less than you registered, you will be invoiced for the remaining deposits. 

(2) These students are dues-paid members of FFA or FCCLA. 

(3) You will bring or pre-arrange an adult chaperone for males and females if you bring them.

Advisors of FFA and FCCLA chapters. If you are attending SLC during your post planning, you may not use those days for extended year days.

Adult Chaperones: Advisors are responsible for ensuring at least 1 adult per 10 students. You must arrange an advisor or chaperone for EVERY gender of students you bring. If you do not have enough chaperones, contact another advisor before camp to make arrangements. Inform the camp of any arrangements at least one week prior to camp. All chaperones must be at least 21 years of age. They must be approved by your school administration and follow your school's chaperone policies. Chaperones must sign the Advisor Expectations form and follow all camp policies.

Graduated Seniors: Graduated senior FFA or FCCLA members who graduated in the current year may attend. Anyone who graduated high school before the current year may NOT participate as a member.

Advisor Children: Children of advisors may attend. Children 3 and under are free. Children of advisors ages 4 - 10 may receive the reduced rate of $110 only if they are not FFA or FCCLA members. Children of advisors ages 11 and up will be asked to pay the full price of $220. If they are not members, they will not be allowed to compete in "Team of the Week" competitions during the week. Check with your school system to ensure that there are no additional restrictions on bringing your child to camp. Children ages 5 and over cannot stay in the cabin of the opposite gender.

Pre-Registration Opens: Select your week of camp!

Date: Wednesday, February 1, 2023

Time: Opens 7:00 AM – Closes 5:00 PM

• The pre-registration link will become active at this time.
• If your chapter intends on attending Summer Leadership Camp, you must submit your Pre-Registration form. 
• All SLC Pre-Registrations must be submitted by 5:00 PM on Pre-Registration Day. Pre-Registration will close promptly at 5:00 PM. Contact the Center if you need to register beyond Pre-Registration Day.
• ALL SLC Breakdown of Chapters forms must be submitted by 5:00 PM on Pre-Registration Day. 

Weeks will be filled on a first-come, first-served basis. Registrations will be processed in the order that they are received. Note: Some weeks may reach capacity within minutes of registration opening (typically the earlier weeks). Please identify a second-choice week in case your week is full.

Pick Your Week of Camp: The pre-registration link will allow you to secure your week of summer camp. A maximum of 40 chapters will be allowed to register for each week of SLC. You do NOT need to submit numbers for this step. Individual chapter capacity will be determined based on the total number of chapters registered for each week of SLC. 

County Pre-Registrations: County pre-registrations will be accepted on the pre-registration date. On the pre-registration form, you will be required to indicate the total number of chapters that you are pre-registering for. You will only be allowed to pre-register chapters within your county. A maximum number of 10 chapters can be pre-registered under 1 pre-registration. Ex. April Davis will complete the pre-registration process on behalf of Jackson County Schools. April will indicate on the pre-registration form that she will be registering for 10 schools.

• After you submit your Pre-Registration form, the advisor that completed the pre-registration form will be required to complete a Breakdown of Chapters form that you have registered for. A form will be provided for you to complete.
• Only one breakdown of chapters form will need to be completed. Ex. April Davis will complete the Breakdown of Chapters form on behalf of Jackson County Schools.
• The Breakdown of Chapters form will be due by 5:00 PM on Pre-Registration day. 

Preview what the form will look like in the module to the right! This is a PDF of what the form will look like, so you can be prepared to enter information faster.

Registration Opens: Submit your numbers!

Date: Wednesday, March 15, 2023

Time: Opens 7:00 AM – Closes 5:00 PM

• The registration link will become active at this time. 
• All SLC registrations must be submitted by 5:00 PM on Registration Day. Registration will close promptly at 5:00 PM. Contact the Center if you need to register beyond Registration Day.
• All advisors who participated in the Pre-Registration will be asked to individually submit their chapter's information in the Registration form. 

Submit Your Final Numbers: The registration link will require you to list your confirmed total number of individuals.  The total number of individuals must reflect the total number of students, total number of advisors, total number of chaperones, and total number of advisor kids. Remember: Advisors are responsible for ensuring at least 1 adult per 10 students. You must arrange an advisor or chaperone for EVERY gender of students you bring.

• You can register up to the indicated chapter capacity for your chosen week of camp.
• Individual chapter capacities will be provided to you at the conclusion of the Pre-Registration day.
• In addition to your total number of individuals, you will be asked to provide a breakdown of males and females. We will use this information to determine if additional space is available for each week of SLC. 

Deposits: Deposits are REQUIRED this year! We must receive your deposit check within two weeks of completing the Online Registration Form. The deposit must match what you submit online, or you will be billed for the difference. 

We must receive your deposit check within two weeks of completing the Online Registration Form. The deposit must match what you submit online, or you will be billed for the difference. See Deposit Policies below. 

Deposit Policy

Deposits equal student slots for your chapter.

• Deposits are non-refundable and forfeited if you cancel or if your number of students decreases.
• You MUST send a deposit for the number of students that you registered online. If you send a deposit for less than you registered, you will be invoiced for the remaining deposits.
• Deposits for a cancelled student will not be applied to the balance for your chapter. Forfeited deposits will not be applied to advisor or child payments.
• No deposit required for advisors, chaperones, or children of advisors (if child is coming at the reduced rate).
• The Deposit is part of the total cost.
• You CAN substitute another student from your chapter for a cancelled student from your chapter prior to arrival.
• If your chapter pays the full registration fee prior to camp, and a student cancels, you may receive a refund for that student's fee less the deposit for that student.
• There will be no exceptions to this policy.

Payment Methods

• Check or cash are accepted. Credit cards are not accepted.
• Please makes checks payable to Georgia FFA-FCCLA Center.
• Separate advisor receipts are available.
• Note that we can only give a receipt in an advisor's name if the payment comes directly from the advisor.
• We accept personal checks from advisors, but we will not accept personal checks from students or parents.

Make changes as necessary. Email us at GeorgiaSLC@GaAgEd.org with the changes.

Rules for making changes:

• To drop a student - you forfeit the deposit for any dropped student.
• To make an even swap (substituting one student for another student) - there is no change to the price.
• To add a paying adult or child - if your chapter still has available openings, you can simply add an adult or advisor's child at the current price. No deposit needed.
• To add a student - Contact us to make sure we can still accept more students. 
• To drop an adult or child - no penalty.

• Use the link located in the module to the right to complete the Online Medical Form. 
• Complete this step by Wednesday at 2:00 PM on the week prior to your week of camp.

Check-in will occur at the Ag Center. Students are asked to remain outside during check-in. You will need to have the following items at check-in:

• Completed Online Advisor/Chaperone Expectations form for every adult attending SLC. Online forms will become available on Monday, May 1, 2023. 
• Accurate Final Registration Roster
• Full payment. Invoices are available in the module to the right.
• Door Prize (optional). We ask that chapters bring a door prize of $10 value.

Times

Check-In on Monday will be from 9:30 AM to 11:30 AM 

Check-In Location

Check-In will occur at the Ag Center. We will have signs and staff directing you, but it is the first driveway on the right after you pull onto Camp Road. 

Roster and Release Forms

If you have submitted your Final Registration Roster and all of your students have completed their Release Forms, then Check-In will go quickly. Both are due on Wednesday before you arrive. 

Medications

Tell your students to keep medications packed in a way that is easily accessible. Bring in any controlled medications when you check in. Remember they must be in the original prescription bottle, and should only be enough for the week of camp. Daily pill sorters are not permitted. 

Advisor/Chaperone Forms 

Every adult must complete the Advisor/Chaperone Expectations form. The Online 2023 Advisor / Chaperone Forms will be available on Monday, May 1, 2023.

Payment

Please bring the balance to check-in. Remember deposits are forfeited if your number drops, but we can reimburse balance payments if you overpay. We accept cash or checks. 

We do NOT accept personal checks from parents or students but we will accept personal checks from advisors.

Door Prizes

You can earn points for your team by bringing a door prize per team. Usually about a $10 value. They are due Tuesday by noon if you want points.