Summer Camp Checklist

Use this checklist to help you plan for a successful week!

February:

• Obtain approval from your school administration
  
• Check Summer Camp dates with your schedule to determine which week you can attend
  
• Post the Summer Camp Promotional Information and Sign-Up Sheet
  
• Recruit students
  • Use promotional materials on the CD (Video, PowerPoint's, etc)
    
  • Set a deadline for registrations to be received
    
• Line up transportation
  
• Plan for fundraisers to help pay for camp. We also recommend asking for local businesses and individuals to sponsor a student.
  
• Distribute information to parents and students
  
  • Letter to Parents
    
  • Parental Consent Form/Medical Form/Code of Conduct
    
  • Camp Policies/Dress Code
    
  • What to Bring
    

March/April:

• Collect money from students
  
• Send in Registration Form and Deposit at least three weeks before camp. (Send it earlier to make sure you get the week you want - some weeks will fill up before the deadlines!)
  
• Line up chaperones as needed. If you do not have an advisor for both genders, line up a chaperone OR contact an advisor from another school who is coming to camp for the same week.
  

April/May:

• Line up balance payment through your school bookkeeper
  
• Discuss policies and expectations with students
  
• Collect any remaining money from students
  
• Collect Parental Consent Form/Medical Form/Student Code of Conduct
  
  • Make copies for your use
    

One Week prior to Camp:

• Fax or email Final Registration Roster

Bring With You to Camp:

• Check for balance due
  
• Accurate Final Registration Roster
  
• Signed Parental Consent Form/Medical Form/Student Code of Conduct
  

After Camp:

• Turn in Feedback Forms before departure
  
• Send press release to local newspaper